How to write a reminder to get a tenant to pay rent on time

It is every landlord’s wish to have the rent payments done on time as this keeps the rental business running smoothly but due to various reasons, this is never the case. As we mentioned in our recent article on how to get rent payments on time, we stated that one of the best & easy techniques to employ is to send payment reminders to tenants.

In this article, we are going to dig deeper into how & when to send one, and how best to write them also we will be sharing some sample messages you could start using.

Tips on writing effective reminders

Simply sending a message to a customer does not mean it will help in encouraging your tenants to pay in that rent payment in time; Actually, some messages can end up actually making them resentful. Below are some tips to write an effective reminder

  • Keep it message short and sweet. Remember your tenants are busy people, so make sure your reminder message is clear and concise.
  • Make the message personal by including the tenant’s name or specific detail about their rental unit.
  • Use friendly language. There’s no need to be too formal — a casual tone will do just fine. Remember, you’re reminding people of a payment they’re already obligated to make. There’s no need to be overly aggressive or threatening.
  • Be clear about the due date. It’s important that reminder helps your tenants to know exactly when their rent payment is due. Doing this will help them to keep track of when the rent is due.
  • Include a payment link or details. If you want to make things really easy for your tenants, include a payment link in your message or the payment details that they need to make the payments.
  • Include your contact details. It is also important to include your contact information in the reminder text so that your tenant can reach you if they have any questions.
  • Thank your tenants for the payments made. A simple “thank you” will show that you appreciate your tenants’ efforts to pay on time and continue to encourage them to make the payments.

Sample reminder text messages

  1. Hey there! Just wanted to remind you that your rent payment is due on the DD/MM/YYYY. Thanks for being prompt with your payments!
  2. Hi #TenantName, this is your friendly reminder that rent is due on the 5th day of the month. Thank you in advance for your payment!
  3. Just a quick heads up — rent is due in 5 days on the DD/MM/YYYY. You may let me know if you have any questions or need assistance making a payment. Thanks!
  4. Hi #TenantName! Rent is due in 5 days on DD/MM/YYYY, so please be sure to make your payment on time to avoid any late fees. Thanks!
  5. Hi #TenantName, I wanted to remind you that your rent for this month is due. You may let me know if there’s anything I can do to help you make the payment.
  6. Hello #TenantName, your rent for this month is now overdue. Please call me so we can arrange a time for you to make a payment.
  7. Hello #TenantName! This is just a reminder that rent is due in 5 days on the DD/MM/YYYY. Thank you for your attention to this matter.
  8. Hi #TenantName! This is a reminder that rent is due on the 15th of the month. For any questions, please don’t hesitate to reach out. Thanks!
  9. Rent Reminder: your payment is due in 5 days. Thanks for being prompt with your payments!
  10. Just a quick reminder that your rent payment is due in 5 days on DD/MM/YYYY. Please let me know if you have any questions or need assistance making a payment. Thanks!

How and when should you send a reminder?

As you might be knowing, communicating something at the right time is what makes that communication effective. Below are some of the best practices to follow before sending a reminder to your tenants:-

Send the rent reminder text a few days before the rent is due. This will give your tenant some time to make the necessary arrangements to pay the rent.

How to automatically send rent reminders

A landlord or property manager has quite a number of options to use, one of them being a manual option of setting aside your valuable time each month and manually drafting messages and sending them to your tenants but this can be a very time-consuming task if you have multiple properties.

On the other hand, you can set up a system that automatically sends text message reminders and save the landlord a lot of time. Once the system is set up, it will take care of everything for the landlord and frees up their time so they can focus on other important things.

Additionally, using an automated system can be more reliable than sending reminders manually. If a property manager or landlord forgets to send a reminder that means their tenants will not receive it. This could be the reason for late payments or even eviction.

This is where Rentos come to your rescue, it has a feature to automatically sends reminder notification to tenants about their due rent payments making your life as a property manager easier.

You may get started by signing up for a free Rentos account today.

Key takeaways

  • Sending a rent reminder text is an easy way to boost your monthly cash flow and reduce the stress of chasing down late payments.
  • Keep your reminder message short and sweet by making your point quickly and efficiently.
  • Remember your tenants are busy people, so don’t bombard them with lots of messages or be overly aggressive in your tone.
  • Writing a gentle payment reminder about an upcoming rent payment can be all it takes to prompt action.
  • Make the message personal by including the tenant’s name or specific detail about their rental unit.
  • If you dont get feedback after your initial message, don’t hesitate to follow up with the tenant with a polite reminder.
  • If the tenant doesn’t respond to the reminder text, your may follow up with a phone call or an email. Sometimes a simple text reminder is all it can take to get your tenant to make rent payments on time.
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